• Committee Involvement

    As a volunteer run non-profit organization, we rely on our membership to get things done. Most of the actual work is done at the committee level. If you would be interested in serving on any of the following committees, please contact us, and we will put you in touch with the committee coordinator. Thanks for your help.

    Membership –  recruits new members, sends emails and snail mailings, publishes the annual newsletter, and, in general, spreads the word about MWGO.

    Hunting– meets with IF&W to discuss issues of concern to hunting guides such as the dwindling deer herd in northern and down east Maine.

    Fishing– meets with IF&W on issues related to fishing, such as protecting native brook trout fisheries.

    Fundraising – helps with identifying and soliciting grants from individual donors, companies, and foundations who believe in and want to support our work.

    Banquet– helps with the organization and planning of MWGO annual meeting, banquet, and silent auction.

    Conservation – involves tracking and supporting various conservation efforts of both state agencies and private non-profits. Often requires providing written and / or oral feedback.

    Publicity – finds ways of marketing MWGO and our members' services. Attends various sportsmen's shows, fairs, and travel shows to promote MWGO.

  • October 2008

    BOARD OF DIRECTORS and Member Meeting
    Monday October 20, 2008
    8:15 AM Conference Call


    David Butler, Gary Roberts, Bryan Courtois, Cathy Johnson, Greg Shute, Kevin Slater, George Libby, Ted Rodman, Lisa DeHart, Mac Davis, Bo Norris

    8:15 AM Welcome   
    Committee Updates

    Membership Comm. -Mac is the Committee chair -
    -       Contact Sporting Camp owners -                             (AI - Greg and Eric)
    -       Feed a list of new members to Ted             (AI - Membership Comm.)                   
    -       Letter to outing clubs -                                             (AI - Lisa and Gary) 
    o    College and HS - Lisa listed several clubs, mostly college, may want to add HS clubs.
    -       Gary to send out proposed letter and the list of people we intend to send it to                                                                  (AI - Gary and Lisa)
    -       Add a hook at the end as to why they want to join us
    -       Emphasis the shared approach of conserving area's in Maine that are set aside for people powered activities.
    -       get a list of club members -
    -       send hard copy letter to each club - w/brochures
    -       add membership form to PDF
    May need to develop a policy about whether and when we distribute our
     contact list -
     Generally do not distribute contact information, however we reserve the  option of revisiting on a case by case basis. 

                                                     (AI - Ted to draft policy and we will email vote)

    May want to add a membership category for Clubs and Outing Clubs - with a range of membership cost options. Money is less important then the commitment of the club being a supporting member. real benefit is the potential member. for example $100 - $250

    Need better communication about what is going on. Need to add deadlines.

    After we add this new member category need a cover letter and outreach effort to promote to these orgs - new web page - mailing                 

                                                                        (AI - Membership committee)

    Who is on the membership committee ???? - Mac, Lisa, David, Greg, Bryan

    Kevin - Board members should generate a list of potential members and send to Ted - Did not agree when or how many potential members each board member should submit

    Ted - What is the state of membership - What is the data? Membership by category

    Members that need to be contact - Membership acquisition strategy -

    Mac - rolling membership renewal will start in Dec. - info in newsletter.

    Greg -invited Ted to the membership meeting.

    Compile statistics about membership for the meeting -          (AI - Bryan)

    Development Comm. - Bo Norris report concerning the grant proposals

    o     Including update on grant proposals
    §      Jessie B Cook – Cook Family – owners of Dow Jones – deadlines mid-October – expect to hear late next week at the earliest – mid Nov email of acceptance
    §      Betterment Fund –
    o     Generate a list of individuals to focus on                           (AI - for Bo)
    Circulate list
    Need to firm up the pitch - Ted and Bo, and Exec Comm.
    put together list of things we want to focus on as a pitch - What Is the org planning In the next 3-5 years - bullet list to feed Bo and Ted - Conservation - Education - Improving Guides mission - etc.
    Becoming a voice for non-motorized outdoor recreation enthusiasts; Core appeals for the organization  

                                                                                (AI - Greg and Kevin)

                                                                 (Bo and Ted to work on letter)

    Guide Education and Policy Comm.
    o     Guide Oral Exam Board - meeting tomorrow 10/20/2008
    §   Kevin to ask for preferential treatment for MWGO as a training and Apprentice offer organization
    Also plans to ask for list of guides
    o     Guide Training - Bryan, George, Lisa, David, Kevin - interested in getting something going on this. 
    (AI - Kevin to call meeting to kick off this effort) 
    Need to develop a framework

    o     "We should own this aspect of Guiding" - Ted   
    o     LL Bean - sponsorship for sporting shows ????
    o     Still looking to get Pro Plan participation from Bean's 

    Executive Comm. - Kevin, Greg, Bo, David
    o     New Vice President
    Lani has asked to step down from the Board. 
    If you have any ideas about potential VPs please contact an Exec committee member
    o     MWGO is pursuing 501(c) status - Need to make this a priority - need a time line and some urgency to making this transition

    Advocacy Comm. -
    o     Cathy Johnson - acquisitions along the Allagash - some interest
    o     LURC and BPL interested in carry trails (Kevin put a list of 5 priority trails)
    §      Sam Hodding ??? contact as a potential private sponsor -
    o     Comp Land Use Plan - currently being revised
    §   Need to get our membership out to these meetings
    o     Informal group Rec Info and Access forum - met last week and talked about ecological reserves. Non-motorized use on public lands - Update of rec uses on state land - New person Rex Turner that is responsible from DOC - Greg suggested that we have a meeting - Greg will follow-up AI - Kevin suggested meeting with Rex as an add on to next meeting
    o     Plum Creek - Accepted the LURC changes - next 3 months those changes will be incorporated into the plan
    o     May want to keep In mind that IF&W may be combined with Marine Resources. How this affects MWGO Is not clear. 

    Financial and Legal Comm.
    -       Kevin looking into some of the more immediate liability insurance for the board, etc.

    Newsletter Comm.- Mac -
    §  Profile of Blaine Miller
    §  Profile of Sporting Camp - need to get Peirce Pond Camps as a member - OR find another camp to profile
    o     Kevin suggested approaching Eric about being profiled
    §  Profile of Supporting member -
    §  Gary will have his article by the end of this week
    §  Articles due by end of month Oct 30th
    §  Greg to do first draft of Presidents letter
    §  Ted sent Mac potential newsletter format for consideration

    Teens To Trails Winter Workshop
    -       Last weekend in January (1/31/2009)
    -       Skill development for Outdoor Leaders
    -       Greg to pursue sponsorship opportunity (AI Greg)
    -       Ted suggested providing discount for new membership
    -       Need to find out who could lead workshops and how to reach out to MWGO membership - perhaps 10 meeting
    -       Provide MWGO membership info to participants and follow-up as the event goes through
    -       Lisa willing to host the MWGO booth at the T2T Winter Workshop

    Website - Desire to upgrade website to search for a guide by various criteria
    Goal is to provide better marketing of our member guides

                                                                             (AI - David to contact Nancy)

    Mac - provide contact info Ken Pooly(???) -we pay $200 / year for web hosting

    Next Meeting - November 17th. 9 - Noon - Greg willplace TBD - in Augusta area


    Kevin voted to adjourn the meeting

    Mac second

    Unanimous vote to adjourn

    Meeting adjourned - 12:27pm

Maine Wilderness Guides Organization, Augusta, Maine

126 Western Avenue #155
Augusta, Maine 04330